Accounts Payable Clerk

FLSA STATUS:  Non-Exempt

SUMMARY

The Accounts Payable Clerk provides office, financial, administrative and clerical support to the administrative department and office. This position is responsible for processing, verifying and reconciling invoices according to established policies and procedures by ensuring payments are completed and expenses are controlled. The successful applicant must pay close attention to detail and work in an efficient, timely and organized manner. This position is also responsible for managing the front office area and working collaboratively with vendors, employees, and members of management to facilitate the purchase of goods and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):

• Review and verify invoices and check requests
• Sort, code and match invoices
• Generate purchase orders
• Enter and upload invoices into system
• Distribute payment remittances and checks
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of various accounts
• Monitor vendor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files and set vendors up for payment
• Correspond with vendors and repond to inquiries
• Produce monthly reports
• Assist with month-end closing
• Provide supporting documentation for audits
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• Maintain office supply inventories
• Prepare and distribute weekly timecards

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

QUALIFICATIONS and TECHNICAL REQUIREMENTS

• High school diploma or equivalent
• Minimum 12 months experience